This nine-module course not only identifies the four key roles of a real estate assistant, but it also breaks down the precise workflows when serving as a listing manager, transaction coordinator, marketing director, and administrative manager. It encompasses everything we have discussed today, and then some. Our real estate administrative assistant training course will train your admin from start to finish. Once they’ve trained and learned those, we can begin to sprinkle in marketing tasks and administrative tasks. The priority, when it comes to training, is getting your admin to master the first two parts. The administrative management tasks come next in order of importance. Marketing tasks are sprinkled in the checklist eventually, too. The Transaction Coordinator (contract to close tasks), 3. The Listing Manager (listing to contract tasks), 2. In a nutshell the admin job description is broken into four key areas. This is great for deeper learning and helps them understand the process. They will quickly be able to learn the sequence and the reason “why” things need to be done in a certain order. Remember that you are not just training your administrative assistant on how to do the tasks, you are also training them the order in which the tasks must be done. This is where your detailed checklists really come in handy because they help insure that important steps are not skipped. Eventually your admin will be balancing multiple checklists at once as they are supporting you through multiple transactions at once. You’ll begin meeting with your administrative assistant weekly to check in and make sure they are keeping up with all of their tasks. There is less room for error or confusion when each task is spelled out extensively. Though a long checklist may seem intimidating, it’s actually beneficial to your admin because it is breaking down the tasks into more detailed instructions. The longer the checklist, the better you will be training your real estate administrative assistant. Real Estate Admin Lists: the longer, the better Of course you will still be teaching them things on the fly as they come up, but that checklist approach will be a great way to provide them with a firm foundation. When you provide your real estate administrative assistant with a structured training that gives them step-by-step guidance, you are setting them up for success. It’s inefficient and works against how an admin would prefer to learn. If you don’t have a structured training process, you might just throw them into the mix and say “I’ll teach you what I need to you to do along the way.” This is a very intimidating and disorganized approach to training an admin. Oftentimes, administrative assistants are trained on-the-go. Because of these strengths, they typically like to learn things in an orderly fashion. They are steady and they follow instructions. Admins are not as scatter-brained or social as real estate agents, typically. Training them based on these checklists is a very efficient and thorough way to ensure they know exactly what they must do. Why checklists for real estate administrative assistant training?Īdministrative assistants are detail-oriented. This checklist contains everything an admin should be asking or telling a client during the listing process. These lists contain detailed administrative functions and to-dos for each stage of the process.Īnother excellent example of a checklist we provide in our Admin training is the Listing Manager Introduction Call Checklist. The ICC Listing and Closing Checklist includes four parts: the Pre-Listing Checklist, the Listing Contract Checklist, the Seller Closing Checklist, and the Buyer Closing Checklist. I’m going to provide you with examples of what we have here at Icenhower Coaching and Consulting. It’s important to look at the best way to train an admin assistant.
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